Job Description

A personal assistant, also referred to as personal aide (PA) or personal secretary (PS), is a job title describing a person who assists a specific person with their daily business or personal tasks.

Duties, responsibilities and functions

An assistant helps with time and daily management, scheduling of meetings, correspondence, and note-taking. The role of a personal assistant can be varied, such as answering phone calls, taking notes, scheduling meetings, emailing, texts, etc. In business or personal contexts, assistants are people who provide services that relieve his or her employer from the stress of tasks that are associated with managing one's personal and/or business life.

They assist with a variety of life management tasks, including running errands, arranging travel (e.g., travel agent services such as purchasing airline tickets, reserving hotel rooms and rental cars, and arranging activities, as well as handling more localized services such as recommending a different route to work based on road or travel conditions), finance (paying bills, buying and selling stocks), and shopping (meal planning, remembering special occasions like birthdays).

Assistants (As) often act as the manager's first point of contact with people from both inside and outside the organization. This means that their tasks and skills can often be divided into two fields of technical skills and personal skills.

Tasks may include but are not limited to:
- devising and maintaining office systems, including data management and filing.

- arranging travel, visas and accommodation and, occasionally, traveling with the manager to take notes or dictation at meetings or to provide general assistance during presentations;

- screening phone calls, inquiries and requests, and handling them when appropriate;

- meeting and greeting visitors at all levels of seniority;

- organizing and maintaining diaries and making appointments;

- dealing with incoming email, faxes and post, often corresponding on behalf of the manager;

- taking dictation and minutes;

- carrying out background research and presenting findings;

- producing documents, briefing papers, reports and presentations;

- organizing and attending meetings and ensuring the manager is well prepared for meetings;

- liaising with clients, suppliers and other staff.

In addition to supporting managers, their team and departments, many PAs also have their own personal workload and responsibilities. The scope of the PA's role can be extensive and additional duties may include:

- carrying out specific projects and research;

- responsibility for accounts and budgets;

- taking on some of the manager's responsibilities and working more closely with management;

- deputizing for the manager, making decisions and delegating work to others - in the manager's absence;

being involved in decision-making processes.
Career development
Personal assistants in the business field can be offered positions elsewhere in the company. Some are asked to consider full-time positions elsewhere in the company, depending on the level of ambition and education required/ desired. Some employers will not see the potential for a personal assistant immediately and thus the personal assistant will remain in that position until other positions become vacant.

10X Career how to become a self-made millionaire with 0 Dollar by Norbert Simonis

Get Started

Fill out the application




Open a fitness brand with 18 branches in Romania Europa and getting market leader in EMS Fitness

Open in Dubai / Abu Dhabi 12 Branches in 2 years and become market leader in EMS Fitness in the UAE

Birth of my lovely daughter Samira.

Buying my first Ferrari

Moving and leaving in Burj Khalifa highest building on planet earth.

Buying my first Lamborghini Aventador the most amazing car i drive ever.

2018 start offering Franchising

2018 Become a Distributor of i Motion EMS Devices

2019 Open Body Time in the USA Chicago

2019 Open Body Time in the Doha \ Qatar

2019 Become the international example for successful EMS Fitness Business

From Zero To Hero

German TV Interview in Dubai Pro 7 Taff

German TV Interview in Dubai (Ulm Online TV)